Canadian College Co-op Education Terms & ConditionsThe Canadian College develops relationships and builds bridges with potential employers in diverse industries. To facilitate the co-op placement process, the Co-op Department will provide assistance and support to students during the job search, but securing a co-op placement is ultimately the responsibility of each student.
A. IntroductionAll diploma programs at Canadian College which are designated as co-operative ("co-op") and are based upon PCTIA bylaws and Canadian Immigration guidelines. The co-op education program at Canadian College formally integrates a student's academic studies with paid work experience. The program is in accordance with the following criteria:
A "co-op placement" is a required and competitively paid work period within a program of study related to an essential element of the program where the total of all placements does not exceed 50 percent of the time spent in institutional study. The co-op placement must be approved as a suitable learning situation and work must be performed for and evaluated under the supervision of a person qualified in the appropriate field and monitored by the Canadian College for progress and performance.
EligibilityStudents participating in a co-op program must meet the eligibility criteria as outlined below:
- be enrolled on a full-time basis
- Students must be 18 years of age or over
- Students must obtain a C30 Work/Study Permit
- have at least a pass in all required courses prior to job confirmation
- have a program cumulative grade point in good standing
- be either enrolled in, or have successfully completed CC-280
- According to CIC Foreign Workers Manual, employment should be 'an essential and integral part of your course of study.
Students who do not meet the eligibility criteria are considered "conditional" students.
- Conditional students are encouraged to utilize all services available through Canadian College to attain eligibility
- The Co-op department will not forward the resumes of conditional students to employers when there are sufficient eligible applicants still seeking co-op positions.
- Conditional students are encouraged to secure positions on their own.
- Students with unusual circumstances must have the program co-ordinator's approval for co-op eligibility.
Confirmation of eligibility must be made with the Co-operative Coordinator
NOTE: Students who have NOT submitted "Application for Co-op" form will not be considered as actively seeking a co-op position and will not be considered for positions.
During the work term, the Co-operative Coordinator will contact the student at the work site. The purpose of these contacts is to discuss the work assignments with the student and with his/her supervisor, and to answer any questions about the program as it relates to the job. Telephone interviews may be used for students placed in jobs outside of Vanouver City.
Students are required to submit a completed "Application for Co-op" form to the Canadian College Career Services Department with a copy of his/her most recent transcript.
B. Student ResponsibilitiesWhen we begin to find you a placement you are agreeing to work within our system, and we expect you to accept a number of our guidelines.
- The exact experience that the host company offers you will depend largely on the impression you give them once you arrive at the workplace. You must be flexible in your approach and be prepared to assist with tasks not mentioned in your Training Agreement.
- Failure to attend a face to face interview or contact a host company for a telephone interview without good reason or prior notification within 48 hours may mean that you are withdrawn the program.
- You must keep a current address, telephone number and Email address on file with the CEIP Office, whether you are at work or on campus.
- Provide Canadian College with updated, typed resume with adequate number of copies on file (photocopies of high quality accepted). Resumes can be typed by SAC for a fee. Copies may be purchased through Xerox Document Source for a nominal fee.
- Interview only when sincerely interested in a position with an employer
- Prepare for the interview by researching the employer
- Provide accurate information, concerning his/her qualifications and interests, on any forms requested by the employer
- Notify the Co-operative Coordinator 24 hours in advance if the interview must be cancelled
- Accept/reject an invitation to site visit or a second interview within 24 hours
- Confirm acceptance in writing, by completion of the Job Acceptance Form, and/or employer within 24 hours of the offer. Confirmation of job acceptances withdraws the student from the placement process. *Note: A verbal acceptance is considered a binding contract
- Honour the acceptance of the offer as a contractual agreement with the employer. Contract dates must be completed as agreed upon.
- NOT accept more than one job offer.
- NOT continue to take interviews after he/she has accepted an offer.
- NOT renege upon an accepted offer, once offer is accepted the student must complete the agreement otherwise co-op credit may result in an "F" grade.
C. Placement InformationCanadian College tries to ensure that:
- each work placement is developed and/or approved by the College as a suitable learning situation;
- the co-operative education student is engaged in productive work rather than merely observing;
- the co-operative education student may receive remuneration for the work performed;
- the co-operative education student's progress on the job is monitored by the College;
- the co-operative education student's performance on the job is supervised and evaluated by the student's co-operative education employer;
- the total co-operative education work experience cannot be more than 50% of total program hours.
However, Canadian College does not unconditionally guarantee a work placement to students who enroll in programs using co-operative education. Canadian College will develop options for students when placements are unavailable in order to assist the students to complete the program.
Interviewing for Job Postings
The student is required to contact the Co-operative Education and Career Services Department at which time an interview time will be scheduled.
Once a student has been offered and accepts a co-op job, he/she is withdrawn from the job-seeking status. Students not selected for an interview or not selected for the position after an interview will remain in the job seeking status.
Since all students attending Canadian College are provided with email accounts, contact is often made via email for information interview and job confirmation purposes. Students are required to check their college email on a regular basis. (2-3 times per week minimum)
Once you are in a placement at a host company you should accept the following guidelines
- You must behave during the work placement exactly as if you are an employee of the company. You should learn by observing your colleagues in the workplace and ask questions before commencing any task you are unsure of.
- After getting a job placement, you have responsibility to report to the college according to the schedule developed by the coordinator.
- Canadian College will not be responsible for any student that leaves their placement without prior consultation with us.
- If you are dismissed from your placement for reasons of misconduct we will not find you another placement.
- If a host company does not provide the placement they agreed to in the Training Agreement we will try to resolve the problem as soon as possible provided you tell us about the problem as soon as you can after starting your placement.
- If the fault lies with the host company and we are unable to resolve the matter we will find you another better placement.
- You may ask to be placed with another company if the employer is professionally negligent in terms of misconduct and improper behavior.
- Canadian College has authority to use your job feedback for promoting program.
D. Co-op Policy and Procedures Statement
- Students must complete all academic courses and appropriate Co-op term in order to graduate. The Co-op term must not form more than 50% of the total program of study and must be authorized by CANADIAN COLLEGE and related to their study program.
- CANADIAN COLLEGE will do its best to secure job interviews for all Co-op students. Students who maintain a 75% mark or higher, attend classes regularly and display an Advanced level of English proficiency will be given priority. CANADIAN COLLEGE does not unconditionally guarantee job interviews and students are encouraged to look for placement opportunities on their own.
- CANADIAN COLLEGE will attempt to arrange up to a maximum of 3 interviews. If a student is hired but rejects a Co-op placement arranged by CANADIAN COLLEGE , no additional interviews will be arranged.
- Students must apply for their work permit either prior to arriving or after their first semester of classes. The CANADIAN COLLEGE will provide assistance in processing the work permit application and in completing the application form. It is the student's responsibility to contact the Career Services office to begin the work permit application process. CANADIAN COLLEGE Co-op students must have a valid study permit and passport to apply for a work permit. Students will receive a list of necessary documents during orientation (It is possible for students to apply for a work permit and extension of study permit or condition changes at the same time in Canada.)
- CANADIAN COLLEGE does not guarantee the issuance of a work permit. Work permits for Co-op programs are issued by CIC (CITIZENSHIP AND IMMIGRATION CANADA) based on the discretionary decision of an Immigration Officer. The reasons for a work permit rejection can vary and depend largely on the individual applicant's situation. Some factors considered by an Immigration Officer that could lead to a refusal include the following: financial status of the applicant; career background; education background; possible intention to stay in Canada beyond the validity of the visa; family situation; criminal record; potential negative impact on employment opportunities for Canadians; other negative effects on Canada.
- Students must have a work permit to receive remuneration for the work performed; (wages for Internship students should not be less than minimum wage).
- If the Host Employer ceases operations, CANADIAN COLLEGE is not responsible for students' wages.
- If students are fired, or quit for any other reason than harassment or obvious danger, CANADIAN COLLEGE will not arrange another Internship placement and reserves the right to refuse a program Diploma.
- The Co-op student's progress at the Host Employer site will be supervised by the Host Employer and monitored by CANADIAN COLLEGE.. An evaluation form is forwarded to the Host Employer supervisor to allow them to provide feedback to CANADIAN COLLEGE about Co-op students. The students must submit a Co-op exit evaluation provided by CANADIAN COLLEGE once the Co-op term is completed. During the Co-op term the students are still enrolled Full-Time at CANADIAN COLLEGE.
- Once a program Diploma has been granted, CANADIAN COLLEGE will notify the authorities that the student is no longer associated with the CANADIAN COLLEGE program.
- Co-op students must pay taxes to the Canada Customs and Revenue Agency. For taxation purposes, they must apply for a Social Insurance Number (SIN) at the nearest HRSDC office immediately after receiving their work permit.
- Students enrolled at CANADIAN COLLEGE must be in possession of Medical Insurance while they are in Canada as a temporary resident.
- The Worker's Compensation Board of BC (WCB) regulates and monitors workplaces. WCB also educates and consults with employers and workers on workplace health and safety issues. Internship students are eligible to receive worker's compensation for a work-related injury or illness. The employer assumes the cost of WCB coverage, and coverage begins on the first day of the work term.